VoIP Technology: What it is and How it Benefits Small Businesses

Last updated on June 23rd, 2022 at 04:25 am

VoIP technology is on an upsurge right now, and you might have heard about VoIP. Nevertheless, if you’re still leading a life in a technologically backward environment, generating awareness of the new-fangled tech makes all the sense. 

Now that you’re enlightening yourself, know that VoIP is an abbreviation for Voice over Internet Protocol. The newer form of communication came around in 1995 and has brought about a change in the way businesses and individuals exchange information. 

Quite impressed with this modern phone system? Are you considering the VoIP phone system for team interactions? Well, before making anything a part of your business, it becomes essential to dive deep into the ins and outs of internet calling. 

What is Voice Over Internet Protocol?

VoIP refers to the standards of facilitating voice-based phone calls by making use of an internet connection. Yes, using local telephone companies has gone over for a long time. 

Know that the Voice Over Internet Protocols converts voice into digital signals, compresses the same, and then sends them over the internet. The VoIP service provider you hire works wonders in setting up the call between the participants. And, digital data is then uncompressed into a sound that the users hear through the speakerphone while on the receiving end.

Businesses and individuals are all pros for VoIP since they have the flexibility of making phone calls without a telephone service by your side. Thus, the long-distance charges fall astray. 

With an internet connection, there’s no need for extra copper wires. Employees can efficiently work from home or, even better, can telecommute to the office. All you need is a SIP-compatible desk phone or a VoIP calling app. Thus, with an IP address, you can make calls from your network. Unlike landline calls, you can also make high-definition calls. All you need is a high-speed internet connection with a router and modem to use VoIP. Since the phone system employs the internet, you can store your data securely in the cloud and manage the system through an online dashboard. 

Now look for resources that show you the importance of using the internet protocol system for your organization. For example, with top-notch guides like Ucaas Review, you can have certainty over the reliability and call quality, unified messaging, video conferencing, and integrations. All you’ve to do is take into consideration your business communication goals. 

Why do Businesses use VoIP?

VoIP is the ideal solution for a business application for providing employees with reliable phone service without taking a dig at your pockets. Take a look at our free VoIP providers to help you save money.

One of the reasons why VoIP has outpaced traditional phone service is because of its flexibility and professional calling features. All you need is a configured VoIP desk phone when you think About VoIP Service Provider Calls for your business. In addition to cost savings, extensive phone features hold paramount importance for companies to make a switch. 

Some of the top features offered in a VoIP phone system are:

1. Unlimited calling
2. Online faxing
3. Auto-attendant
4. Call queues
5. HD voice quality
6. Conference lines
7. Voicemail-to-Email
8. Smartphone App
9. Real-time Presence
10. Team collaborations
11. Text messaging
12. CBM integrations

The above features are just the tip of the iceberg when it comes to the in-person experience. The key benefit of hosted solutions is of course the low cost per call as it utilizes internet protocol to make calls. However, the mobility of the service is something that can not be ignored. Traditional phone systems won’t give you the flexibility that businesses need. Instead of being assigned to one physical number, the VoIP phone system has no limitations.

If your company has a contact center, ensure focusing on the call center features to achieve faster ROIs. 

How much do VoIP Phone Systems Cost?

A VoIP system costs generally vary between $20 and $40 per line in a month. Depending on the number of users, prices, features, and commitments, the costs may upsurge or even reduce. 

Additional expenses like phones, accessories, and service are known to accompany. Choose a service provider wisely as providers don’t consider the activation and porting fees during the business phone number setup. 

What are the Phone System Requirements?

Are you thinking of setting up a VoIP phone system in your business? What are the ways of ensuring the readiness of your business? All you’ve to do is ensure of the:

• Network Bandwidth: You must have a reliable internet connection such as DSL, fiber, or cable from an Internet Service Provider. Generally, it would help if you had a standard bandwidth of 100 Kbps per device.
• Phones and Devices: Make sure you have the proper devices in place. Some of the best ones include a SIP phone, an analog telephone adapter, and a softphone for completing calls over VoIP. 

The Bottom Line- Choosing the Right VoIP Phone System for your Business

Lastly, you will reap the maximum benefits only when you have an exemplary VoIP service by your side. Partnering with a trustworthy provider is your walkthrough to a reliable setup and pleasant communication. 

All you’ve to consider are the initial and monthly costs, uptime and reliability, customer service quality, company reputation, and longevity, in addition to the others. 

After all, it’s all keeping your employees happy with new-fangled technology and superior service!