The current era of civilization is known as the information age. The exponential increases in computing power and the mass adoption of advanced technologies has helped to create a global culture where almost all sources of information can be accessed with simple clicks or keystrokes.
In the information age, both businesses and individuals can benefit from increased knowledge and the ability to undertake a range of tasks more quickly and efficiently. The business world has been quick to adopt such technologies and move its operations to the digital domain as they recognize the value in doing so.
Put simply, business digitalization has a wide range of key benefits that can allow a business to operate more effectively and become more competitive in an increasingly global marketplace.
In this article, some of the key reasons why all businesses should embrace the move to digitalization will be discussed in detail.
Rapid access to information
As previously mentioned, the information age gives businesses access to all forms of information at a speed that was simply not possible a few decades ago.
In a traditional office environment before the advent of the internet, information was commonly stored as physical documents or reports in store rooms. This resulted in the need to retrieve such information in person by going to the document storage location. Today, with digitalization, corporate information can be accessed online or on local servers.
It is simply a matter of searching for the information you require in digital folders or online locations and this information can be retrieved almost instantaneously. This transition to digital information storage has been demonstrated to improve productivity in the workplace by saving time and providing a more efficient way of working on a daily basis.
Cloud-based solutions promote hybrid working
Cloud-based business systems have become a vital part of business in recent years. The shift to cloud-based applications was accelerated by the 2020 Covid-19 pandemic which forced businesses to move to hybrid and remote working models to comply with government restrictions on the movement of citizens and lockdowns.
Today, cloud-based solutions such as those offered by the IFS cloud platform allow essential systems and applications to be accessed remotely. These can range from HR, customer relationship, and supply chain software products and applications.
By being in the cloud, staff simply need to log on to their required software systems to access them and can do so from any location with a reliable internet connection. This allows high levels of productivity to continue when staff are not working from a shared physical premises. Put simply, cloud-based systems are an integral part of effective hybrid and fully remote working practices.
Increased data security
Historically, there was a risk to business that fire or theft on their premises could result in the loss or destruction of vital documents and information. Storing information in physical locations is clearly not the safest or most effective way to promote data security.
With the move to digitization, information can be held securely on servers with firewall and antivirus protection, which are vital protection measures to safeguard data from cybercriminals.
Secure online storage systems are now common in business and many firms are moving from having in-house servers to internet-based storage solutions for their company data.
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